Day one: arrivals and welcome dinner
Guests may land at different times, so arrange transfer windows and a welcome format that tolerates delays. A relaxed first evening works better than a rigid production schedule.
Keep the night reasonably short before the main ceremony and make practical guest information easy to find.
- Room welcome and destination notes.
- Drinks followed by a flexible dinner service.
- Late-arrival pickup plan and emergency contact.
Day two: ceremony and reception
Allow genuine preparation time, plus space between ceremony, portraits, drinks and dinner. A beautiful venue layout is only useful when guests can move comfortably.
Dinner needs a run-of-show covering introductions, speeches, kitchen timing, music and dance floor opening. Confirm the actual licensed sound cut-off.
- Build 15–30 minute buffers around major transitions.
- Separate ceremony and dinner headcounts.
- Have a weather and lighting fallback.
Day three: brunch or Agafay
A late brunch suits guests after a long celebration. If you organise an Agafay excursion, work from firm departure and return timings.
The desert evening is not automatically included in a villa stay; transport, power, dinner and return shuttles need their own budget.
- Keep optional activities truly optional.
- Offer accessibility alternatives where possible.
- Confirm all return transport.
Day four: smooth departure
With a three-night stay, checkout morning still shapes the experience. Match breakfast service and transfers to flight departures.
Give one person responsibility for luggage, room checks, lost items and last payments.
- Consolidate flight and transfer information.
- Confirm checkout and storage policies.
- Allow airport traffic and check-in buffer.